Policy Exception Request

^* Required Information

Policy

Select the policy for which you are requesting an exception*

Travel Policy Allowable Use of Funds Policy One-time Amazon Exception One-time Crowdsourcing Services (i.e. Mturk, Proflic) Exception

Person Completing the Form

Name*

First Name

Last Name

Department*

Your Department Name*

Phone number*

Email*

Use @buffalo.edu email address

VP or Decanal Unit*

Name of Your Unit Business Officer (UBO)*

First Name

Last Name

Not sure who your UBO is? Review the list of UBOs and other resource planners.

UBO's Email Address*

Use @buffalo.edu email address

Person Receiving Reimbursement

Name*

First Name

Last Name

Department*

Your Department Name*

Phone number*

Email*

Use @buffalo.edu email address

VP or Decanal Unit*

Name of Your Unit Business Officer (UBO)*

First Name

Last Name

Not sure who your UBO is? Review the list of UBOs and other resource planners.

UBO's Email Address*

Use @buffalo.edu email address

Transaction Detail

Select the Funding Source*

State Research Foundation UB Foundation

Transaction number*

For example: report name, report ID, invoice number, PO

Select the reason for the exception request*

Provide justification for the exception:*

Approvals for State or UB Foundation Funding

Original approver's name (Supervisor)*

First Name

Last Name

Exception approver's name (your Unit Business Officer/UBO)*

First Name

Last Name

Approvals for Research Foundation Funding

Exceptions must be approved by Jessica M. Best, of Sponsored Projects Services and Venu Govindaraju, Vice President for Research and Economic Development. Upon submission of this form, you will receive an email with a PDF copy of your request. Please print the document to obtain the designated signatures.

Exception Requirements for Allowable Use of Funds Policy

The Policy Exception Request must be approved in advance by the Unit Business Officer (UBO) for State and UBF funds or the Research Foundation (RF) Operations Manager (OM) for RF sponsored and non-sponsored funds, as appropriate.

The approver of the exception must not have been in attendance at or have incurred, in any way, the subject expenditure. To the extent that the UBO or OM was in attendance or personally incurred the subject expenditure, approval must be advanced to the next higher approval authority.

Exceptions to the terms of sponsored activities require justification and prior approval from the sponsor. Such requests must be made through SPS.

Business Services may refuse payment for noncompliance with required State, Research, or UBF funding rules and regulations, insufficient or illegible signatures.

Exception Requirements for Travel Policy

The Policy Exception Request must be initiated by the traveler and approved by the individual authorized to approve the traveler’s Expense Report. The Policy Exception Request also must be approved by the Unit Business Officer (UBO) for State and UBF funds or the Research Foundation (RF) Operations Manager (OM) for RF sponsored and non-sponsored funds, as appropriate.

The approver of the exception must not have been in attendance at or have incurred, in any way, the subject expenditure. To the extent that the UBO or OM was in attendance or personally incurred the subject expenditure, approval must be advanced to the next higher approval authority.

Exceptions to the terms of sponsored activities require justification and prior approval from the sponsor. Such requests must be made through SPS.

Business Services may refuse payment for noncompliance with required State, Research, or UBF funding rules and regulations, insufficient or illegible signatures.

Exception Requirements for One-time Amazon Exception

The Policy Exception Request must be approved in advance by the Unit Business Officer (UBO) for State, RF and UBF funds.

Multiple exceptions for individual Amazon reimbursements will not be approved. This is a one-time exception.

Business Services may refuse payment for noncompliance with required State, Research, or UBF funding rules and regulations, insufficient or illegible signatures.